Associate Director of Athletics

Job Type: Administrative
Job Category: Athletic Leadership
Employment Type: Full-Time Permanent

This opening calls for specific teaching qualifications set by the school.

Copy JD Intro


CalWest Required Qualifications

  • A Bachelor’s Degree and/or other educational requirements listed on the job description
  • Requisite skills commensurate with the position
  • A reasonable commuting distance to the CalWest client school, or a willingness to relocate
  • Authorization to live and work in the United States

Client School Preferred Qualifications

  • A minimum of a Bachelor’s degree, or an equivalent combination of education and experience 
  • A minimum of 3-5 years of experience as an Associate, Assistant, or Athletics Director, or leading an Athletics program 
  • Valid CPR/AED/First Aid certification (American Red Cross or American Heart Association) 
  • Valid California driver’s license and clean driving history 
  • Familiarity with the California Interscholastic Federation (CIF) regulations 
  • Operational knowledge of Google applications and Gmail 
  • Operational knowledge of applications that support athletics management programs, such as TeamSnap, Arbiter, Max Preps 
  • Operational knowledge of MS-Word, Excel, and PowerPoint 

Responsibilities

  • Preparing the master MS sports calendar for the academic year, synthesizing the schedules provided by the league officials and clearly communicating them to coaches, players, parents/guardians, and PAC. 
  • Create and maintain team rosters. 
  • Making and distributing weekly sports calendars with dismissal times. 
  • Managing both student-athlete and coach attendance. 
  • Making announcements at the Middle School Morning Meetings. 
  • Report daily scores from coaches to the league website. 
  • Confirming games with opposing teams one week prior to the contest. 
  • Planning, developing, and scheduling Middle School tournaments, matches, games, trials, and other events, and ensuring the success of both on-campus and off-campus activities. 
  • Secure scorekeepers for all sports (if necessary, take on scorekeeping duties) 
  • Confirming officials on Arbiter Sports and greeting them upon arrival. 
  • Responsible for Middle School game management: help set up for games and hold coaches accountable for facility cleanliness. 
  • Support coaches in tracking middle school uniforms (passing out and collection). 
  • Communicating with parents/guardians. 
  • Serve as the liaison for MS Athletics with the league. 
  • Attend monthly WBAL MS meetings, either via Zoom or in person. 
  • Adhering to all WBAL guidelines and policies. 
  • Prepare MS coaches’ binders, which include all league rules, sports rules, and where to update scores. 
  • Help the Director of Athletics set up pre-season meetings with the Sports Medicine Director (SMD) and Middle School coaches. 
  • Oversee the use of the Middle School Athletics facility, including facility usage requests for the gym and field. 
  • Work with the Director of Athletics, Associate Head, and Human Resources on coach contracts, required training, etc. 
  • Coordinate with the Athletic Department regarding updates to the Athletic section of the school website and newsletters. 
  • Make recommendations to the Athletic Director on program recommendations and enhancements. 
  • Support 6-12 Athletic events

Salary Range

$75,000 – $130,000


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