Registrar and Database Manager

This opening calls for specific teaching qualifications set by the school.

CalWest’s client school in the Greater Orange County Area seeks a Registrar/Database Manager to start on July 1, 2024.

CalWest Required Qualifications

  • A Bachelor’s Degree and/or other educational requirements listed on the job description
  • Requisite skills commensurate with the position
  • A reasonable commuting distance to the CalWest client school, or a willingness to relocate
  • Authorization to live and work in the United States

Client School Preferred Qualifications

  • Bachelor’s degree or equivalent experience.
  • Minimum of two years of experience as a School Registrar or Database Manager in a school setting, or equivalent experience. 
  • Experience with Student Information Systems preferred. Veracross is highly desirable.
  • High technology proficiency required.
  • Commitment to detail in multiple systems to keep data integrity within and across systems.
  • Interest in creating greater efficiencies in data systems.
  • Ability to formulate and enforce business practices to create uniformity and consistency of data.
  • Abides by practices of data security and confidentiality in regard to student educational records.


  • Oversee all aspects of the Student Information System (Veracross) and student cum files from enrollment through withdrawal or graduation.
  • Work closely with the Admission staff and School Nurse to ensure that student files are complete before transitioning from admission to academic cum files.
  • Submit requests from new student academic records from previous school.
  • Coordinate with Academic Leadership, Athletics, Admission and Development teams to ensure adherence to academic policies, data integrity and record retention.
  • Support the work of administration, faculty, staff, students and parents by providing the yearly set-up, maintenance, training, queries and lists, and researching/implementing best practices in all areas of student records.
  • Create, facilitate, and monitor entry and maintenance of academic information including courses, activities, grading, attendance, etc.
  • Assist administrators and staff in increasing the use of our SIS, including student conduct, learning profiles and official notes.
  • Contribute to the creation and maintenance of the School’s database documentation.
  • Understand the data flow between data systems and applications and work with the vendors and end-users to troubleshoot integration issues (Veracross, Clever, Toddle, etc).
  • Maintain the integrity of the database systems by completing regular maintenance.

Salary Range

$ 65,000 – $ 85,000

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Job Type: Administrative
Employment Type: Full-Time Permanent

New to CalWest? Apply today.

If you are a CalWest candidate, please use the link, Apply through the CalWest Portal, on the left to enter your profile email address.

If you are new to CalWest, a CalWest Representative will reach out to you to discuss our placement services for candidates. All applicants must create a CalWest profile for our client schools.

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